Important Note:
Recording laws vary by region. It’s recommended to review your local regulations and obtain proper consent before enabling recording features.
Admins can manage how recordings are created, accessed, and shared across all Spaces in their institution. These settings help ensure compliance, privacy, and control over recorded sessions.
Access Recording Settings
Go to Permissions.
Select the Recording tab.
Recording Options
Choose how recordings are handled in your institution:
Always-on recording – All sessions are automatically recorded. Hosts cannot stop or pause recordings.
Host recording – Hosts can start and stop recordings within their Spaces.
Disabled – Recording is not available for any users.
You can also enable Prevent hosts from recording locally to restrict recordings to the cloud only.
Recording Permissions
Control what non-admin hosts can do with recordings:
Download recordings – Allow hosts to download recordings from Session Analytics or Pencil Files.
Delete recordings – Allow hosts to remove recordings from Session Analytics.
Record participant video – Disable this to exclude participant video from recordings.
Admins always retain full control, including the ability to download and delete recordings.
Recording Access
Manage who can view and share recordings:
Only allow admins to access recordings – Restrict access to admins only.
Allow recordings to be made public – Let hosts share recordings via public links.
Default recording access – Set who can view recordings by default (e.g., hosts only).