Attendance is only available with certain plans. If you do not have access to Schedule and/or Attendance, please contact support
Recording Attendance / Feedback
Note: To prevent attendance records from being edited / tampered after events, Space hosts can only record attendance in a Space during the event.
After the event ends, the user will no longer be able to record attendance for the event from inside the Space. They will need to contact the Institution Admin of their institution to edit attendance data.
To record attendance:
To get started with attendance, you need to set-up an event in Schedule and connect it to the Space. You can learn how to do that in our article here.
Visit the Space associated with your event after your event begins. Click the "Participants" icon on the top right of your screen
Visit the "Attendance" tab in the Participant Manager
You can record attendance for both users who are explicitly added to the event, as well as any users who joined the Space while the event is active
Users who join the Space will be automatically marked as present if they joined the Space within the first 10 minutes of the event
Users who join the Space more than 10 minutes after the start of the event are automatically marked as late.
Users who were expected to attend the event but did not attend are automatically marked as absent
You have the ability to override the status of a user's attendance by clicking the dropdown next to their status. "Present" or "Late" users can be marked as "Left" or "Excused", while "Absent" users can be marked as "Excused"
If applicable you can Add Session feedback by select "Add note" and entering a note for the user. Tap "Done" to submit your note
Generate Attendance Reports
Note: The attendance dashboard is only available to Institution Admins.
Viewing and Exporting Reports
To view attendance reporting, visit Analytics > Attendance. If you do not see the Analytics option, please contact your Institution Admin as you do not have the right role to view attendance reports.
In the attendance dashboard, you can find attendance aggregates across all Spaces / Events in your institution
To aggregate over a different time window, select the dropdown at the top right of the dashboard, and pick the desired time window
You can export your attendance report by selecting '...' > Export As CSV
Viewing / Editing user-level attendance data
To view individual attendance data, visit the aggregate attendance view. Hover over the row corresponding to the user of interest and tap "Explore"
You'll be taken to the individual attendance view. In this view, you can view and retroactively edit attendance for all the events to which this user was invited (or to which this user attended)
