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How To Use Google Docs In Pencil Spaces
How To Use Google Docs In Pencil Spaces

Learn how to access and use Google Docs within a Space.

Marissa Agno avatar
Written by Marissa Agno
Updated over a week ago

1. Accessing Google Docs

2. Using Google Docs

3. Common Issues

4. Need More Help?

Google Docs is one of the most powerful education tools on the market, and it can now be used with Spaces. Let's cover how this can be done as simply as possible, and how you can get the most out of this feature.

1. Accessing Google Docs

To open a Google Doc in your Space, follow the steps below:

  1. Once you've logged in and joined a Space, navigate to the left-hand side of your screen, towards the apps sidebar.

  2. Next, click the "Open Apps" button, which is the 2nd button from the top and looks like a collection of boxes.

  3. From there, you will be presented with a list of apps along the left-hand side of your screen. Click on "Google Docs" at the top of the list.

  4. This will open up a pop-up that asks you to enter the link of the Google Doc that you want to bring into your Space. You can copy & paste either the "Share" link for the Doc or the web address. Click the blue "Import" button when finished.

  5. Your Doc will now be available to edit in Spaces!

2. Using Google Docs

To effectively use Google Docs in your Space, there are two main points to keep at the forefront of your mind.

  1. Firstly, you want to ensure that you have the Move Tool selected any time you want to edit your Google Doc. Your Google Doc will be accessed through a Web Viewer, and as a result, the same limitations apply.

    1. Before using your Google Doc, ensure that the Move Tool is selected by looking at the bottom left side of your Toolbar, and make sure that the leftmost icon is highlighted.

  2. Secondly, make sure that the Doc in question is shared with everyone else in the Space if you wish to have everyone working on the same Doc. Without the Doc being shared, other participants in the Space will not be able to access the Doc.

3. Common Issues

At Pencil, we understand that Google Docs can be tricky. As a result, we've put together a list of common issues that can occur while using Google Docs in Spaces, which can be found here, in another article.

4. Need More Help?

If the article linked in the section above doesn't help, please reach out to our team as soon as possible for additional assistance. Either:

  1. Click on the "Messenger" icon at the bottom right corner of this page, and follow the onscreen instructions.

  2. Click the "?" Button at the top right corner of your screen in an active Pencil Space on a computer to start a conversation with our team.

If it's easier, you can also email us directly at [email protected].

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